Khaos Control Cloud Initial Setup Guide - System Values - Accounts Tab

Overview

This setup guide is designed to work alongside the training you undertake to help you set up your Khaos Control Cloud for your business.
There are tooltips available to describe each option within the application itself, just hover your mouse above the option to display the information associated with it.
The Help menu is also available by clicking on the yellow question mark button in the top right of your screen or selecting Help from the navigation bar within any screen in the system. It’s context-sensitive and will display relevant information depending on where you are within Khaos Control Cloud. The information includes:
  1. A description of the main page you are using.
  2. Information on the fields within the current screen.
  3. A list of related videos which will guide you through important tasks related to the screen that you are on.

System Values

System Values is found under System Setup from the left navigation.
To edit any of the options in System Values:
  1. Click on the Edit button in the top right.
  2. Overwrite the example information with your details, select an option from a drop-down list or enable/disable an option using the toggle.
  3. Save the changes using the Save Screen button in the top right.

Accounts Tab

MISCELLANEOUS

Monthly Debt Periods

  1. Enabled – Debt periods are represented by calendar month.
  2. Disabled – Debt periods are represented by 30-day blocks.

Future Payment Days

This option limits the number of days in the future that a payment can be posted into the nominal accounts, preventing users from trying to post entries beyond a reasonable time frame. By default this is 14 days.

Xero Integration

This option enables Xero integration which is the configured in the Accounts area of the system. If the toggle is disabled, you will not be able to use or configure Xero integration on your Khaos Control Cloud account.

SALES

VAT based on delivery address

-            Enabled – VAT inclusion or exclusion on sales orders will be calculated based on the delivery address of the customer. 
-            Disabled – VAT inclusion or exclusion on sales orders will be calculated based on the country specified against the company record.

Country Specific Tax

If you are registered for tax in different countries and require country specific tax rates please follow the guide here, How to Setup and Use Country Specific Tax
-            Enabled – Tax on sales orders will be calculated using the country tax rates specified in the [System Data | Tax Rates] table.
-            Disabled – Tax on sales will be be treated in the usual way.

Override Delivery Rate

-            Enabled – Sales orders will not have tax applied to the delivery charge if all items on the sales order do not incur tax. If any item on a sales order is taxable then delivery charges will also incur tax.
-            Disabled – All delivery charges will have tax applied.

PURCHASES

Purchase invoice created from Purchase Order (or Delivery Note)

If enabled, the purchase invoice is raised solely based on the purchase order and any discrepancies in the quantities or items delivered will not be taken into consideration. If this option is disabled then the purchase invoice will be created from the values entered on the delivery note.

Create purchase invoices

When this option is enabled the system will create purchase invoices based on the previous option (either from delivery notes or purchase orders). If the option is disabled, purchase invoices will not be automatically created by the system, and posting purchase invoices must be done via the SP Ledger.
A video covering the above options can be viewed here, How to Configure Accounts Settings in System Values

BREXIT

Test Mode

This toggle was inserted to allow users to test Brexit behaviour before the end of the UK transition period. It no longer has any effect and will likely be removed as part of a future update.

Selling from Northern Ireland to the EU

This option, if enabled, configures KCC to operate using NI tax laws for EU sales. It should not be enabled unless you are based in Northern Ireland.

Importing from the EU to Northern Ireland

This option, if enabled, configures KCC to operate using NI tax laws for EU imports. It should not be enabled unless you are based in Northern Ireland.

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