Khaos Control Cloud Initial Setup Guide - Creating Nominal Accounts

Overview

This page is intended to compliment the training you undertake to help you set up your Khaos Control Cloud for your business.
The Help menu is also available by clicking on the yellow question mark button in the top right of your screen or selecting Help from the navigation bar within any screen in the system. It’s context-sensitive and will display relevant information depending on where you are within Khaos Control Cloud (KCC). The information includes:
  1. A description of the main page you are using.
  2. Information on the fields within the current screen.
  3. A list of related videos which will guide you through important tasks related to the screen that you are on.

Nominal Accounts

In order for the system to operate correctly there must be at least one Sales Nominal and one Bank Nominal set up. A bank nominal must be set up for each bank account you intend to set up. There are various types of Nominal Account used in the system however the set up process is the same.

Adding a new Nominal Account

To add a new Nominal Account:
  1. Go to [Accounts | Nominal Account Setup].
  2. Click the Edit button.
  3. Click the + New button.
  4. Enter the Nominal Code you wish to use.
    1. Nominal codes are easier to manage if they follow a pattern, e.g. All of your Sales Nominals being in the 300-399 range.
  5. Enter the Description you wish to use for the Account.
  6. In the SYSTEM TYPE drop-down choose the system type of your new Nominal Account.
    1. This option determines where on the Profit & Loss or Balance Sheet the Nominal Account will appear.
  7. In the ACCOUNT TYPE drop-down select account type of your new Nominal Account.
    1. This option determines which part of the system this Nominal Account will be mapped to.
    2. Sales Nominals are usually mapped to Company however they can be mapped to any of the options in the list.
  8. Some Account Nominals will also need to be mapped elsewhere in order for them to be used by the system.
    1. All Bank Control Account Nominals will need to be mapped to their respective bank account as explained here, Adding a New Bank Account.
    2. All Sales Nominals with an Account Type of Country will need to be mapped to the Country to which they apply as detailed here, Countries Set Up.
    3. All Sales Nominals with an Account Type other than Company will also need to be mapped to the area to which they apply. A video demonstrating this can be found here, Mapping Sales Nominals.
  9. Repeat steps 3 - 8 for each Nominal Account you require.
  10. When you have finished adding Nominal Accounts click the Save Screen button.
A video on setting up Nominal Accounts can be viewed here, Creating a New Nominal Account.

Editing Nominal Accounts

To edit Nominal Accounts:
  1. Go to [Accounts | Nominal Account Setup].
  2. Click the Edit button.
  3. Edit the names of your Nominal Accounts as required.
    1. It is not possible to edit ANY details other than Description of any Nominal Account that has been used or mapped.
  4. When you have finished editing, click the Save Screen button.

Deleting Nominal Accounts

Nominal Accounts should not be deleted except in exceptional circumstances.
To delete Nominal Accounts:
  1. Go to [Accounts | Nominal Account Setup].
  2. Click the Edit button.
  3. Green select the nominal you wish to delete.
  4. Click on the red Del button.
  5. Click the Save Screen button. 
The nominal will be removed if it can be deleted, however, a warning message will inform you if the nominal can't be deleted. 


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